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Operations Administrative Assistant, Property Management
Job Description:
- Handle billing, payments, and basic reconciliations primarily using AppFolio
- Use QuickBooks as a secondary support system when needed
- Prepare financial and operational reports
- Assist with accounting and data organization tasks
- Communicate with vendors and follow up on payments or service requests
- Support contract coordination, lease and administrative documentation, and operational tasks
- Provide general administrative and executive support as needed
- Maintain organized digital records, files, and internal documentation
- Assist with scheduling, calendar coordination, and follow-up communications
- Monitor and update internal trackers, spreadsheets, and operational databases
- Perform other duties related to the position as assigned
Requirements:
- Proficient level of English (written and spoken)
- Excellent interpersonal and communication skills, allowing for effective collaboration with clients, colleagues, and teammates
- Experience with bookkeeping tools, including AppFolio and QuickBooks, is preferred but not required, as training will be provided
- Extremely reliable and consistent
- Experience as a personal assistant, operations assistant, data entry specialist, customer service representative, or in similar roles
- Dependable, organized, and structured, with the ability to remain calm under pressure, communicate proactively, and demonstrate a strong sense of responsibility
- Strong attention to detail and organizational skills
- Proven track record of responsibility and follow-through
- Strong integrity and trustworthiness
- Ownership mindset and proactive approach to responsibilities
- Ability to manage multiple tasks in a fast-paced environment
- Ability to quickly learn new systems, software, and workflows
- Proficiency with Microsoft Office (Word, Excel, Outlook), and standard business tools (email, spreadsheets, document management)
- Out-of-the-box thinker, highly adaptable, reliable, self-motivated, and confident approach
- Positive attitude and the ability to learn and adapt quickly
- Ability to understand and follow established processes accurately with minimal supervision
- Ability to work U.S. Eastern Time (New York) business hours and adapt to business needs
- Interested in long-term career opportunities
- Reliable computer (Windows 10 or newer), two monitors, and stable high-speed internet
Benefits:
- 100% remote work
- Great work environment with potential for growth
